Stocktakes Online turns a Zebra scanner into a stocktake terminal. Scan the bin, scan the part, key the count — and it is on the portal before the operator has turned around. No spreadsheets to merge at the end of the day. No wondering whether the figure in your hand is the figure in the system.
No sign-up, no password — a real stocktake you can read but not change.
Hosted in SydneyMost businesses count once or twice a year. Paying for software the other eleven months is a large part of why so many are still counting on paper and typing it up afterwards.
| One count, one site | Inc GST |
|---|---|
| On a scanner you already own | $110 |
| Plus one of ours for the day | $220 |
| Plus courier to you, Sydney | $260 |
Courier is $40 one way by standard non-urgent courier within Sydney; interstate is quoted. Or $539 and we deliver them ourselves, set up and stay while your first operator signs in. You send them back either way, in the carton they arrived in. Bigger counts scale the same way and stay checkable — six scanners for a week, hire and software together, is $3,036.
Not sure your scanners will run it? Open app.stocktakesonline.com.au in the browser on one of them. If the sign-in page loads, the app will run on it — and that costs nothing to find out. Walk the aisles with it open and you have tested your wifi at the same time: every scan is a live call, so the scanner counts wherever that page loads.
First count? We set it up with you on a call — your parts and bin locations loaded, a stocktake open, and someone on the phone while your first operator signs in. There is no charge for that and no package it belongs to.
There are firms who will send a team of counters instead. That is a different business and sometimes it is the right one — if you genuinely have nobody to spare, or an auditor wants a count nobody in the building touched, ring them. We will say so if that is what you are describing.
Your storeman knows the carton marked twelve has nine in it because three went out on Friday, and that the pallet by the roller door belongs to a customer. That is not on the label and it does not survive being counted by a stranger.
A crew leaves you a number. This leaves you the parts and bin locations loaded, the operators set up, and last count still on the portal to compare the next one against. The second stocktake costs less work than the first.
Scan the bin, scan the part, key the count. People who have never used a scanner are counting properly inside ten minutes, and they are the people who will be doing it again next year.
Counts written on paper get typed up wrong. Counts held on a device get lost when the device does. Two people count the same bay and nobody finds out until the variance report. The counting was never the hard part — keeping it true on the way back was.
Every lookup and every count is a live call to the portal. If a count did not reach the system, the operator is told there and then — not at 5pm when the device is docked and the shift has gone home.
Bins and parts are checked against your own reference data as they are scanned. A code that isn't yours is rejected on the spot, while the operator is still standing in front of the rack.
Who counted it, on which device, at what minute. A figure that was entered and withdrawn stays visible to an administrator. Nothing vanishes without trace.
Company, site, username, password. The site decides which stocktake the device can count into and which bin codes resolve, so a scanner at one warehouse can never post counts to another.
Lock it and the operator stays in that bay, working through it part by part — no re-scanning the location for every line.
Or switch to Scan/Increment, where each scan of an item counts one — for rails of garments and bins of identical stock, where typing a number every time is the slow part.
A supervisor watching the dashboard sees the count arrive within seconds, with the operator's name and the last four of the scanner's serial number against it.
The half of a stocktake that decides whether it was any good is not what you counted — it is what you didn't. Every report is on screen, prints clean, and exports to CSV with the same columns.
You don't have to take our word for any of it — every report is on this site as a real PDF, exported from an actual stocktake.
What actually comes out. The raw export is one row per count, with the columns named:
Site Name, Bin Location, Part Number, Barcode, Part Description, Count, User Name, Date, Time, Withdrawn
Every field an accounting or ERP import asks for, including who counted it and when. There is no live connector into Xero or MYOB and we will not pretend otherwise — it is a file, and it goes into anything that reads one. Counting against a MYOB file →
Part number and barcode are separate columns, because they are separate things and a system that conflates them cannot match either. And a withdrawn count still appears, marked, rather than disappearing — a figure somebody deleted is a thing an auditor is entitled to see.
Barcodes survive the trip to Excel. A part number exports as ="036355566434", because bare digits lose the leading zero and long ones turn into scientific notation. A count that arrives corrupted is worse than one that does not arrive.
The same figures at three levels, so a variance can be chased from a company total down to the shelf it came from.
What has not been counted yet. The report that tells you when a site is actually finished, rather than when people stopped scanning.
Checked and found to hold nothing — kept separate from never visited, because they mean opposite things.
Counts per operator with first and last scan times, and a bar chart comparing them. Useful for pacing a count, and for costing the next one.
We supply, stage and support the devices as well as the software. Rugged Android computers with real scan engines and a trigger, sized to the job — from a compact unit for a retail back room to a cold-store gun that survives the freezer.
Tell us how many sites, how many people and when. We will tell you what it costs and what hardware you need — and if we are not the right fit, we will say so.